Executive Assistant

Major Responsibilities/Duties

• Arrange for and schedule appointments for the General Manager.
• Prepare materials for meetings and make other arrangements as required.
• Perform administrative duties including typing and/or word processing all correspondence, reports and memoranda for the General Manager.
• Make travel arrangements for the General Manager.
• Assist the General Manager in managing communication and correspondence with shareholders.
• Operate office equipment such as photocopiers, fax machines, switchboards, and computers.
• Receive and process incoming and outgoing mail.
• Gather and compile information as requested, and prepare required reports/documents.
• Greet visitors and answer telephone calls, take messages and reply to questions in accordance with general instructions.
• Type routine correspondence, reports, phone lists, transparencies, and other materials as requested, and proofread them for completeness and accuracy.
• Monitor fax machines for incoming faxes and send outgoing faxes as needed.
• Perform other duties related to the job as assigned by the General Manager.